Best Practice Procurement Cycle
A best practice procurement process could include all of the following steps or be shortened to suit the needs of the business or the item being procured. In larger and government regulated organisations the need to comply with rules and guidelines will dictate minimum procurement standards.
Whether you are heavily regulated or just need a quick competitive request for quotations, Triber is quick, low cost and easy to use.
Procurement Lifecycle
Legend
Manage via Triber Procurement Platform
Other Tools / Processes
![](https://triber.io/wp-content/uploads/1-5.png)
Business has an Idea/Opportunity/Obligation/ Preferred Suppliers
![Process 1](https://triber.io/wp-content/uploads/Process-1.png)
![](https://triber.io/wp-content/uploads/2-4.png)
Business Creates a request for quotations, proposals, tenders, information
![2 Process](https://triber.io/wp-content/uploads/2-Process.png)
![](https://triber.io/wp-content/uploads/3-2.png)
Procurement Invites Suppliers
![Process 4](https://triber.io/wp-content/uploads/Process-4-1.png)
![](https://triber.io/wp-content/uploads/4-1.png)
Suppliers Receive Invitation
![Process 5](https://triber.io/wp-content/uploads/Process-5-1.png)
![](https://triber.io/wp-content/uploads/5-1.png)
Suppliers Seek any clarifications
![Process 6](https://triber.io/wp-content/uploads/Process-6-1.png)
![](https://triber.io/wp-content/uploads/6-2.png)
Business/Procurement may update Documentation
![Process 7](https://triber.io/wp-content/uploads/Process-7-1.png)
![](https://triber.io/wp-content/uploads/7-2.png)
Suppliers Provide Responses
![Process 8](https://triber.io/wp-content/uploads/Process-8-1.png)
![](https://triber.io/wp-content/uploads/8-2.png)
Procurement Tracks status of responses
![18](https://triber.io/wp-content/uploads/18-3.png)
![](https://triber.io/wp-content/uploads/9-2.png)
Procurement Closes the Request
![Process 9](https://triber.io/wp-content/uploads/Process-9-1.png)
![](https://triber.io/wp-content/uploads/10-1.png)
Business/Procurement review responses
![Process 10](https://triber.io/wp-content/uploads/Process-10-1.png)
![](https://triber.io/wp-content/uploads/11-1.png)
Business/Procurement and Suppliers exchange questions, answers, ancillary documents
![Process 11](https://triber.io/wp-content/uploads/Process-11-1.png)
![](https://triber.io/wp-content/uploads/12-2.png)
Business/Procurement select & notify the successful Supplier via Triber
![Process 12](https://triber.io/wp-content/uploads/Process-12-1.png)
![](https://triber.io/wp-content/uploads/13-2.png)
Business/Procurement notifies unsuccessful Suppliers
![Process 13](https://triber.io/wp-content/uploads/Process-13-1.png)
![](https://triber.io/wp-content/uploads/14-2.png)
Procurement Upload purchase/services documentation for signature
![Process 15](https://triber.io/wp-content/uploads/Process-15-1.png)
![](https://triber.io/wp-content/uploads/15-1.png)
Procurement issue Purchase Order to Supplier via Triber
![Process 14](https://triber.io/wp-content/uploads/Process-14-1.png)
![](https://triber.io/wp-content/uploads/16-2.png)
Business obtains goods or services
![Process 16](https://triber.io/wp-content/uploads/Process-16-1.png)
![](https://triber.io/wp-content/uploads/17-2.png)
Supplier Paid
![Process 17](https://triber.io/wp-content/uploads/Process-17-1.png)